Click GL from the Main menu to open the General Ledger. The Find box shows all general ledger records
that contain the string in:
|GLID|TDate|Contact~InvoiceID|Memo|DepositID^CheckNo|Comment|SEL|Account@CashAccount|. The unique
delimiters let you specify the string must begin, end or match exactly a certain field. The records
are further filtered by a Start and End Date range that is normally the current calendar year. Use the
arrow keys and the slider on the right of the form to move to the desired record.
The blue field headers
GLID, TDate, Amount, Contact, Account, Cash Account, Memo, InvoiceID, DepositID, CheckNo and Sel sort the
records by that column. Click the link a second time to sort descending. Hover over the link to see
a yellow tooltip showing the entire sort order.
Add a new record for each financial transaction
that affects any account on the balance sheet or profit and loss statement. These accounts are set up
on the Combo form. Assets should have sort order of 1, Liabilities 2, Equity 3, Income 4 and Expenses 5.
Normally the Cash Account is a bank account and the Account is not. Most values should be positive, except
Loans TO Shareholder or Repay Loans FROM Shareholder normally have negative Amounts.
When depositing checks, click Undeposited to see the checks that are to be deposited and total amount. Click
Deposit to assign them to a DepositID and clear the list for the next deposit.
Use the Balance Sheet, GL Transactions and Profit and Loss Statement to make sure your amounts and accounts
Here are some sample transactions using the above accounts:
|Sale of stock to SH||SH Equity||Checking|
|Repay loan From SH. Amt<0||Loans||Checking|
|Invoice income||Inc from Consulting||Checking|
|Property to equity||Fixed Assets||SH Equity|
|Pay fed tax||Tax||Checking|
|Sales tax collected||Sales Tax Coll||Checking|
|Buy fixed asset by SH||Fixed Assets||Loans|
|Paypal loan to SH. Amt<0||Loans||Checking|
|Depreciation on 12/31||Depreciation||Fixed Assets|
|Phone expense pd by SH||Other Exp||Loans|
|Mileage expense||Other Exp||Checking|
|Dividend to SH. Amt<0||SH Equity||Checking|
|Trash fixed asset. Amt=0||Fixed Assets||Checking|
|Cost of Goods Sold||Fixed Assets||Checking|
|Cost of Goods Sold||Fixed Assets||Loans|
|Sale of inventory||Sale of Inv||Checking|