Click Setup on the Main menu to see the Setup form. Enter your company contact info and ImportFolder.
You can click on any blue links on the form. Hover over them to see what they do. Website browses
to your website. ImportFolder opens your import folder so you can drag files into it.
To view any raw table in the system, select it in the Table combo and click View or to export it to
CSV, DBF (dBase, FoxPro, Clipper), HTM (for web browsers), MDB (Access), RTF (Word or WordPad), SNP
(free Access reader from Microsoft), TXT or XLS (Excel) formats.
While viewing a table, you can drag the column headers into the order you want, highlight several
columns together and right click, sort A-Z or Z-A. When you are done viewing, answer NO when asked
if you want to save the table layout.
Click TblDoc to create a data dictionary defining all fields in the database application. This HTML
file is opened in the user's browser.
The User form lets the Super user add or edit users. Normal users are limited in the data they can
edit on themselves, but they can change their password here. After confirming the password, be sure
to click UserName instead of pressing the Enter or Tab keys. This allows the encrypted passwords in
the MDW file on your c: drive to be copied to the server so you can log in anywhere.
Click Link to change where the data tables are located. If you see the box asking where the data tables
are upon opening the database, you may have a network error and should call for support to avoid
storing your work in the wrong location.
Backup quickly saves a copy of the data tables to another location such as a flash drive.
Quit lets administrators force all users out of the database within three minutes. Enter a message
telling the users when they can log back into the system and click Start.
Within a minute, all users will see all the forms turn red and receive your message. Normal users
are forced out of the system a minute later and can't log in until you cancel the quit.
To cancel the quit, the Super user logs onto the database and clicks Cancel.
Compact rebuilds the indexes, repairs and reduces the size of the tables database. This requires
exclusive access to the database, so it is best done after work. You can use the Quit function if
people are widely distributed. If you change lots of data, you will
notice improved performance if you compact weekly.
The Questionaire table lets you create questionnaires. Use them for physical or training.
You can select the type of answer, date, yes/no, number or up to 255 characters of text.
The Deposit form lets you edit the Deposit table used on the GL form.
ICD Codes are used on the Invoice form for billing insurance.
The Combo form lets you edit tables in your system that only have one or two fields without having to
pay to have forms created for each table. Sort order can be a decimal like 2.35. This lets
you specify the order in which the records appear on forms.
The Data Integrity form helps you keep your data complete and accurate without slowing data entry because the data wasn't currently available. In this example, we have a select query qDIContactsWithInvalidAddress. It is easy to create dozens of these queries in an hour, so any time you encounter a data entry problem, we can create a DI query to avoid it in the future.
The Note normally contains a line telling exactly how to fix the problem. Click Calc1 to count the records found by this query or Calc to count records found for each data integrity query.
Click the blue SQL link to see the actual SQL of the query. In this case, the SQL is:
SELECT * FROM tblContact WHERE [street]+[City]+[State]+[Zip] Is Null.
Click View to see the records found in a read-only format.
Click Sel to Select the records found in the Contact table and open the Contact form with only the problem records selected.
Click Export to export the records found to Excel, CSV, Text, etc.
If it is possible to fix a problem using an SQL Update query, we can create a query qFix query. A Fix button is then visible and the user simply clicks Fix and confirms that they want to run the query to fix the problem.
If all queries show 0 records, there are no problems with your data.